Time tracking and job reports
Your technicians clock in from the job site, and the job report is signed directly from there.
Hours are recorded by pressing a button, the job report is filled out where the work is done, and the client signs on the screen. At the end of the month, each person's working day record appears in the official format required by the Labour Inspectorate, without anyone having to manually check it.
Subscribe See how it works Clock-in/Time entry
On Android: will be available on Google Play in the coming weeks On iOS: will be available on the App Store in the coming weeks
The application at a glance
Clock in with a button
The timer runs on the screen, and when pressed, it verifies that the person is at the assigned location.
The issue
The month is reconstructed manually
Your team's hours and the work they performed are the same working day, but they travel along different routes and do not converge until payment or when someone asks.
- Hours are recorded in a notebook, and on the 30th, they are reconstructed from memory.
- The job report is handwritten in the van and re-typed in the office.
- Photos of the intervention are on the mobile phone of the person who was there, and client confirmation is nowhere to be found.
And when requested, everything must be shown
How it works
Three steps and it's done
We register your company
Your work locations, your schedules and your people, each with their own profile.
Your team installs the application
Each person logs in and starts working: clocking in/time entry, checking their schedule and submitting reports.
You start to see it
Who is working, which tasks need approval, and what issues remain unresolved.
A day, from beginning to end
What is recorded between someone arriving and leaving
Five entries, and none can be rewritten later. That's exactly what makes a record into evidence.
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Clock-in/Time entry
Clocking in is done from the mobile phone, and it verifies that the person is at the location assigned to them.
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Break time
Start and end times, each with their own hour. The day's hours are only deducted.
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Work
The report is filled out where the intervention took place: tasks, materials, expenses and photos.
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Signature
The client gives their approval on the screen, with their name and ID.
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Clock-out/Time entry
Closes the day. If something is wrong, an issue is opened instead of changing the time.
Inside
What your team sees, and what you see
The report, including the cost
Tasks, materials with their price, daily expenses, and kilometers. Automatically calculated, without having to re-enter it in the office.
The customer signs there itself
Their name, DNI, and finger-printed signature printed on the receipt before the van starts.
Who is working now
On duty, off duty, and out of hours, in real time. And what remains to be reviewed: issues and reports.
Forgotten entries, with their reason
An open day, a justified delay. Resolved here, and recorded who did it and why.
The month, in the official format
Select the period and the working day record appears in the format required by the Inspection, or in CSV for accounting.
The document to be presented
The daily record required by the Inspection
Royal Decree-Law 8/2019 requires each person to record their daily working hours and retain this information for four years. This is what happens at the end of the month, without anyone transcribing it.
Official format
| Day | Clock-in/Time entry | Break time | Clock-out/Time entry | Regular | Overtime | Issue |
|---|---|---|---|---|---|---|
| 01 | 08:02 | 13:00 – 14:00 | 17:03 | 08:01 | — | |
| 02 | 07:58 | 13:00 – 14:00 | 18:30 | 08:00 | 1:32 | |
| 03 | 08:14 | 13:00 – 14:00 | 17:00 | 7:46 | — | Justified delay |
| 04 | 08:00 | 13:00 – 14:00 | 17:00 | 08:00 | — |
- The fiscal header
- Company, VAT number, payroll account code and workplace.
- The employee's
- Name, NIE, social security number and the month to which it corresponds.
- Monthly settlement
- Agreed hours versus actual hours, with overtime separately.
- The two signature boxes
- The company's and the employee's, as per the form.
Completely
What they do, and why it is done this way
- Clock-in cannot be altered
- Nor by the company or the person who clocked in. A forgotten entry cannot be corrected by re-writing the time: a correction request with its reason is made, an approver approves it, and both are recorded. This is what makes the record valid as evidence, not just a spreadsheet.
- Works without coverage
- In a basement or in a building with no line, the clock-in is done just the same. The record is saved on the phone itself and only uploaded when the network returns, without duplication even if the attempt to send it is repeated.
- Location, only at clock-in
- Consulted at the exact moment the button is pressed, to check the location. There is no continuous or background tracking, and no biometric data is collected.
- The job report is valued
- Materials with their quantity and price, expenses and kilometers. The form signed by the client is the same as the one you invoice with.
- Five profiles, not two
- Owner, administrator, supervisor, employee and auditor. The supervisor sees their team and not the rest; the auditor reads everything and does nothing.
- One person can work for multiple companies
- Switch between them without leaving the application, and the data of each company is isolated from that of any other.
Fit
For whom, and for whom not
- It's for you if
- You have people working outside an office – installation, maintenance, construction, technical services, cleaning – and today the hours and the job report go through different channels.
- It's not for you if
- You only need a clock-in device for a team that enters and leaves the same place: half of this product is the job reports, and you wouldn't use it.
Price
One straightforward plan
2 €
VAT not charged; reverse charge applies where eligible.
or 24 € per employee and year, including VAT, paying in advance for the year
Each person registered in the application, in all your work centers. No registration fee and no minimum staff requirement.
- The application for each person you register, in all your centers
- Your workplaces, your schedules and your shifts configured
- Management panel for your team, with your data isolated from that of any other company
- Product updates throughout the year
- Email support throughout the year
What is already built
- Clock-in/time entry, breaks and clock-out, verifying the workplace at the time of clocking in
- Offline clock-in/time entry, which only uploads when the network is available and does not duplicate
- Job reports with tasks, valued materials, expenses, kilometers and photographs
- Customer signature on screen, with their name and DNI, stamped on the delivery note
- Monthly working day record in the official model of Royal Decree-Law 8/2019, and export to CSV
- Incident management with justified and approved correction requests
- Panel showing who is working at any given time, and five access profiles
- Schedules and shifts —continuous, partial, rotating and night— with courtesy margins
- Clients and projects with their hours tracked
The year starts from the date your company has the application running with its employees registered, not from the payment day.
Questions
Frequently asked questions
Does this count as a time record for an inspection?
This is why it's done this way. It records the daily working day of each person; the entry cannot be modified or deleted, it is retained, and printed on the official form. What no program can do for you is clock-in: that has to be done by your people.
Do you know where my team is at all times?
No, and it's not a toggleable option. The location is only checked when someone presses the clock-in button, to check if they are in their base. There is no continuous or background tracking.
What happens if someone forgets to clock out?
An issue is created. The original time is not rewritten; the person requests correction with their reason and a manager approves or rejects it. In the end, the time that was clocked in, the time that was corrected, and who approved it are all recorded.
Does it work on a job site without coverage?
Yes. The clock-in is saved on the phone and synchronized when the network returns. If the delivery is retried, it does not duplicate.
Is it only used on the mobile?
No. The same application is used on the mobile to clock in and create reports, and on the computer to supervise, approve, and generate the monthly record.
Who is responsible for my team's data?
The application is distributed by RMTracker S.L. The distribution of responsibilities is in the product's privacy policy, linked in the footer of this page.